In an effort to reduce downtime and moving expenses, offices often embark on a move while the business is still running. This is what makes office relocation a lot tougher than home removals. Below are tips which you can use to ease the office transition.
Plan the floor layout
Prior moving day, complete a sketch indicating the floor lay out, furniture arrangement and location of each office equipment in the new office. Be sure to label the sections carefully or used color codes so that the staff of the professional company can easily place the items in the right spot. Distribute these copies before you move. Post some copies as well in the new office.
Be familiar with the facilities in the new building
Obtain a map of the parking area and assign temporary parking spots to avoid hassles in the first few weeks of the relocation. Make sure you know how large the warehouse doors or garage doors are so you know which equipment may fit through them. Take note of the number of stairs and elevators as well. These details are important when negotiating with a experienced removals company.
Inform the moving company about delicate and heavy equipment and contact personal and building managers in the new office before moving
This way, they could prepare suitable tools and establish a technique to shift office items in the safest way.Confirm the details of your office transition with the building manager to avoid misunderstandings. In case where you expect a useful reference on office removal, look at this site.
Set a timetable
The packing, transport, unpacking and arranging must be completed on a precise date. This will keep your staff and the moving company motivated and result to a faster, more efficient move.
Empty and secure cabinets and drawers
Office desks, shelves, bookcases and cabinets must be emptied to reduce weight. Contents must be labeled properly so that they can be returned in the cabinets after the transport. Be sure to lock, tie or secure drawers and cabinets to keep them from sliding out.
Let employees pack personal stuff and do not pack chemicals such as paints, cleaners, floor wax
It is the employee’s responsibility to pack any personal item on his desk, be it a picture frame, paperweight or pen holder. Get rid of chemicals which may spill out during the transit. Most movers won’t allow these hazardous materials to be loaded into the truck anyway.
Examine arriving boxes and office equipment
Closely inspect each item that arrives at your destination. Look for any signs of damage before handing the payment to the company.